The Women of Excellence (WOX) Giving Circle invites applications from individuals representing university divisions, departments and university-supported student groups looking for funding for special initiatives that will enrich the lives of students at Xavier University.

Guidelines for the WOX Grant Awards

I.    Eligible Applicants:

A.    Principal Faculty, Clinical Faculty, and Lab Instructors
B.    Administrative Staff
C.    University sponsored student groups (i.e. student clubs or student working groups)
Grant recipients are eligible to apply for new grants annually.

II.    Application Process

A.    All grant applications must have signature approvals as follows:

i. Faculty – Department Chair and Dean
ii. Staff – Direct Report Supervisor and Vice President
iii. Student Groups – Advisor and Dean of Students.

B.    Please mail the cover sheet with all application materials to:

            Norah Mock
            Executive Director, Women of Excellence
            Xavier University Alumni Center
            1507 Dana Ave.
            Cincinnati, OH 45207-7730

                            Questions should be directed to Norah Mock at mockn@xavier.edu

513-745-3285 FAX

III.    Deadlines

A. WOX will accept grant applications between January 1 and March 1 for projects and programs that will be funded beginning June 1, which is the beginning of the new fiscal year.
B. Grant awards will be announced in April.
C. Grants funds will be available in June with all expenditures to be completed within a 15 month span (June through August of the following fiscal year).

IV.    Award Amounts

A.    Grant applications for projects with funding needs of $10,000 or less will be considered.
B.    The number of grants and total amount awarded by the WOX Giving Circle will be dependent on the amount of membership dollars received during a given fiscal year (June 1 through May 31).

V.    Award Process

A. Applications will be reviewed by an internal review committee who will evaluate and make recommendations to the WOX Development Subcommittee.
B. Applications along with the internal review report will be made available to Giving Circle members.
C. Voting by the WOX Giving Circle membership will occur in April via mail and/or email.
D. Award recipients will be notified in April and are expected to attend the WOX Giving Circle Awards Luncheon at the end of April, at which time the awards will be announced to the membership.

VI.    Reports

A. Grant awards will be monitored and administered by WOX staff.
B. Within three months after the end of the project, award recipients must submit a narrative, no longer than one page, and a financial report to the WOX Director.

WOX Grant Application Format

1.    Cover Page (should have the following information in the following order):

a. Name of Applicant(s)
b. Position
c. All appropriate signatures as outlined in the application process.
d. Title of Project
e. Include: "Proposal for WOX Grant"

2.    Blind Cover Page

a. Title of Project
b. Amount Requested
c. Brief abstract of proposed project – not to exceed 150 words

3.    Budget page:

                    a. What is the amount of funding requested?

a. Provide a detailed budget with explanation of how the funds will be spent within the time frame of the project
b. Include detail of materials and equipment necessary to complete the project
c. Indicate the minimal amount of funding needed to operate this project.
d. Indicate if seeking additional funding from other sources.

b. Budget assistance is available through the Department of Grant Services.

4.    Narrative:

        Should be limited to two single-spaced, typewritten pages and include the following:

a. How does this proposed project meet the mission and purpose of the Women of Excellence Giving Circle?
b. How will this further the mission of Xavier University to "engage and form students intellectually, morally and spiritually, with rigor and compassion, toward lives of solidarity, service and success?"
c. What is the need for this grant, and how was this need identified?
d. It is very helpful if you can describe the expected impact of your project, if funded. Specifically if you can quantify the number of people who will be impacted, short and long term, or other such quantifiable measurements.
e. If your project is funded, how will the WOX Giving Circle be recognized as having played a role in the success/completion of your project?
f. How will you measure the success of your project, if funded?
g. Would you be willing to be a speaker to present your project results, if funded?


The Women of Excellence Giving Circle has been modeled after the University of Arkansas’s giving circle. Some examples of programs funded through their giving circle include:

Family Literacy:  Teaching Reading and Computer Literacy to Parent’s and their Children, a service learning project through which two faculty members and a group of students will assist 20 parents, all of them young mothers, who have low reading abilities and no computer literacy skills to develop their own reading, writing and technological proficiencies while they are learning to engage their children in literacy and computer literacy activities. 

This is How we Do It:  Women Empowering Women Program, offered through the Office of Career Services, is designed to specifically prepare female college students for the world of work by providing information and success strategies for overcoming barriers facing women in the workplace, and by providing them the mentorship of successful women from various occupations. 

Women Count, a project to build women’s skills in mathematics and their positive self-belief about their ability to understand and appreciate mathematics.  Women Count is designed to provide female role models for women in foundational math classes at the University, and to encourage women to accelerate their success in mathematics courses.

For other examples from University of Arkansas go to: http://annualfund.uark.edu/12207.php

Other types of proposals that may be submitted for funding could include the following:

Faculty research, training, or development that seeks to incorporate new ways to introduce gender issues in traditional subjects

Programming related to the development of women

Student group participation in leadership seminars and workshops

Research, historical or cultural exhibits

Resources and materials needed in support of new or existing programs (excluding

technology or capital expenses)

Guest speakers who offer dialogue on women’s issues

Development of student programs that explore the non-profit arena and the importance of philanthropy

Requests for technology, capital improvements, or salary increases will not be considered.