Xavier University archives, special and digital collections provide reproduction and other services under certain conditions. Requests are subject to the following restrictions:
- All requests should be submitted through the online Reproduction Request Form.
- Some archival materials are extremely fragile. To ensure the preservation and conservation of the collections, certain items will not be reproduced if the procedure may damage the material.
- Reproductions of manuscript, print or oversized materials will be done in a manner most consistent with the preservation of those materials or within in-house technical capability. Items may be photocopied or scanned (typically 300 dpi TIFF, JPEG).
- Reproduction of photographs will be done by digitization only. Print reproductions of photographs are not available.
- Reproduction of photographs will be done in the following way:
- Standard resolution for files is 300 dpi (unless otherwise requested).
- Research quality files will typically be in JPG format.
- Publication quality files will be TIFF format.
- We are unable to provide technical or graphical editing assistance.
- Modest fees may be charged to partially cover labor costs and related costs associated with providing items. Patrons associated with Xavier University (faculty, staff, students, and alumni) are generally not charged.
- Where applicable the following prices apply:
- Digital images of photographs: $5/image
- CD-R: $2
- Postage: $3 minimum
- Photocopies/PDF printed pages: 20 cents/printed page.
- Pricing is for reproduction only and does not include any fees that may be required for permission to publish or licensing of the reproductions.
- When applicable, an invoice will accompany the order.
- Payment should be by check payable to Xavier University and mailed to:
Xavier University Library
3800 Victory Parkway
Cincinnati, OH 45207-5211
Users of the collections are expected to abide by all copyright laws. The chart Copyright Term and the Public Domain in the United States by Peter B. Hirtle of Cornell University may be helpful in determining the copyright status of individual works.
Please read the notice below, Warning Concerning Copyright Restrictions.
Warning Concerning Copyright Restrictions
The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material.
Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproductions.
One of these special conditions is that the photocopy or reproduction is not to be used for any purpose other than private study or any fair use as defined in Section 107 of the U. S. Copyright Law.
If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of fair use, that user may be liable for copyright infringement.
This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law.
Responsibility for observance of copyright rests with the applicant and not with Xavier University archives, special, or digital collections.
See also the Xavier University Copyright Policy.
The materials in Xavier University library archives, special, and digital collections may be used by individuals for private study or any fair use as defined in Section 107 of the U. S. Copyright Law. Please credit the creator (if known) as well as Xavier University Archives and Special Collections, Cincinnati, Ohio.
These materials may not be used for purposes that do not qualify as fair use and they may not be transferred, recopied, exhibited, displayed, broadcast, or published in print or digital form without first obtaining permission from the copyright holder. In many cases Xavier University can claim only physical ownership of these materials and it is the obligation of the applicant to fulfill any requirements of copyright law. In addition, use of some materials may infringe upon the rights of copyright holders unknown to Xavier University and the applicant is responsible for satisfying any claims of the copyright holder. The applicant shall indemnify and hold harmless Xavier University archives, special, or digital collections against any and all claims by third parties. To obtain permission see the Request Form to Publish/Exhibit/Display Materials.
Requests will be reviewed and answered regarding the permission and publication fees. Please allow up to two weeks for permission authorization.
For more information please contact the Xavier University Permissions Officer:
Amy Filiatreau Ensor
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