Timely Warning Policy

Timely Warnings (called Public Safety Notices) will be provided to the Xavier community in the event of a reported crime, on campus, that, in the judgment of the Chief of the Xavier University Police Department or a designee,  constitutes a serious or continuing threat to the University community.  Although not required, there may be some crimes that occur near the campus that may result in the issuance of  a Timely Warning Notice.  A warning will be issued as soon as the pertinent information is available. The warnings are generally written, approved and distributedby the Chief of Police or a designee in the police department. If the police department is unable to create and send the message, the following departments are authorized to create and send the timely warning notice, Audit and Risk Management, Safety and Compliance and University Communications The primary method of communicating Timely Warning Notices  to entire campus community will be a blast email via the University's XU Alert ME system. The timely warning notices may also be sent to using the text message function of the XU Alert ME System, which only reaches members of the community who opt to receive messages via that function w i ll be pos t ed on  the Xavier University Safety Website at http://www.xavier.edu/safety. Updates to the Xavier University community about any particular case resulting in a Timely Warning will be posted on the Xavier Safety Website http://www.xavier.edu/safety/.

Timely  Warnings are generally distributed for the following Uniform Crime Reporting Program (UCR)/National Incident Based Reporting System (NIBRS) classifications:  major incidents of arson, aggravated assault, criminal homicide, and robbery  and sex offenses.  Cases of aggravated assault and sex offenses are considered on a case-by-case basis, depending on the facts of the case and the information known by XUPD. For example, if an assault occurs between two students who have a disagreement, there may be no on-going threat to other Xavier University community members and a Timely Warning would not be distributed. In cases involving sexual assault, they are often reported long after the incident occurred, thus there is no ability to distribute a “timely” warning notice to the community. Sex offenses will be considered on a case by case basis depending on when and where the incident occurred, when it was reported, and the amount information known by the Xavier University Police Department. Timely warnings are not limited to violent crimes or crimes against persons and may be issued for threats to persons or to property. Whether  a case warrants issuance of a Timely Warning  will be evaluated  by the Xavier University Police Chief or designee on a case by-case basis in light of all the facts surrounding a crime, including, but not limited to, the nature of the crime, continuing danger to the campus community, and the possible risk of compromising law enforcement efforts.1Timely Warnings will contain information that would promote safety and that would aid in the prevention of similar crimes