Thank You Letters
It is a good practice to get into the habit of sending thank-you notes to those who give you their time, either in person or over the phone. Always write thank-you notes within a day or two. It is ok to send a thank you note via email, but follow it up with a handwritten or typed note sent by mail. Thank you note formats vary from handwritten or typed notes in a card format or a formal typed letter.
It is especially important to write a thank-you note after an employment interview to at least the primary interviewer. If you are interviewed by more than one individual, it may be helpful to write to each person. When writing individual notes, it is important to personalize them as much as possible. This requires more time and effort but is an impressive touch.
Helpful Hint
Ask for a business card from each person you meet during the interview. This is not only efficient, but also ensures that you have the contact information, correct spelling of names, and titles for each interviewer.Thank You Letter Format
There are various formats to writing a thank you note. A typical thank-you note after an interview incorporates the following:
- Paragraph 1 shows gratitude and makes specific reference to the job.
- Paragraph 2 reiterates interest in the position and stresses key points working in the candidate's favor. When writing to more than one interviewer, you may want to note a particular question asked by the interviewer or thank them for a specific kindness that was extended.
- Paragraph 3 stresses the "fit."
- Paragraph 4 restates gratitude and closes on a positive note.
Remember: The thank-you note you don't write will be remembered just as much if not more than the one you do write.