Work Schedules

Students should establish a work schedule with their supervisor that does not interfere with their classes.
  • •  Student schedules should be written so that funding for their positions (from either FWS or departmental budgets) will enable them to work until the end of the academic year.
  • •  If for any reason the student cannot work their scheduled shift, they must notify their
    supervisor before the work shift begins.
  • •  Students can work their normal schedule (up to 20 hours) during finals week. In some 
    instances, it may be necessary to allow student employees more flexibility due to exams, class schedules or other factors related to their student status. Student employees must advise their supervisor about any schedule changes they may need to make during this week.
  • •  Student employees in good standing may be scheduled to work up to 25 hours per week between semesters and during other break periods.

Calculating FWS Student Work Hours 

Please use the following calculation:

Total FWS award ÷ rate of pay ÷ pay periods expected to work = hours the student can work in one pay period.

Example:  $2400 (for academic year) ÷ $7.95 ÷ 21 pay periods = 14.38 hours the student can work in one pay period (two weeks) without going over the total award granted.

To determine the number of pay periods a student can work with a desired number of work hours per week without going over the total award amount, do the following calculation:

Total FWS award / rate of pay / desired work hours per pay period (two weeks) = number of pay periods student can work before exhausting award.

There are 21 pay periods in the academic year, including winter and spring breaks. If your student works through the summer, there are 26 pay periods.

Maximum Working Hours for Student Employment

Students may work a maximum of 20 hours per week (all positions combined) when classes are in session and a maximum of 25 hours per week (all positions combined) during breaks (when classes are not in session).

The total number of hours worked for one week is the combination of all hours worked at all of the student employment jobs and graduate or teaching assistants held by the student employee.

Students may never exceed the maximum # of hours described above.

Students using Federal Work Study in an off-campus tutoring program may only work 20 hours per week.