Work Schedules

Students should establish a work schedule with their supervisor that does not interfere with their classes and one to which they can commit.

  • Student schedules should be designed so that funding for their positions, whether FWS or
    departmental budgets, will enable them to work until the end of the academic year.
  • If for any reason the student cannot work their scheduled shift, they must notify their
    supervisor before the work shift begins.
  • Students can work their normal schedule (up to 20 hours) during finals week. In some 
    instances, it may be necessary to allow student employees more flexibility due to exams, class 
    schedules or other factors related to their student status. Student employees must advise their 
    supervisor about any schedule changes they may need to make during this week.
  • Student employees in good standing may be scheduled to work up to 25 hours per week
    between semesters and during other break periods.

Calculating FWS Student Work Hours 

To determine the number of hours a student can work per pay period for a specific length of time without going over the total award amount, do the following calculation:

Total FWS award / rate of pay / pay periods expected to work = hours the student can work in one pay period.

Example:  $2400 (for academic year) / $7.95 / 21 pay periods = 14.38 hours the student can work in one pay period (two weeks) without going over the total award granted.

To determine the number of pay periods a student can work with a desired number of work hours per week without going over the total award amount, do the following calculation:

Total FWS award / rate of pay / desired work hours per pay period (two weeks) = number of pay periods student can work before exhausting award.

There are 21 pay periods in the academic year, including winter and spring breaks, and 26 pay periods in the entire year if including summer.

Maximum Working Hours for Student Employment 
Students may work a maximum of 20 hours per week when classes are in session and a maximum of 25 hours per week during breaks (when classes are not in session).

The total number of hours worked for one week is the combination of all hours worked at all of the student employment jobs and graduate or teaching assistantships held by the student employee.

Students may never exceed a total of 20 hours in one week.

Students using Federal Work Study in an off-campus tutoring program
Students using Federal Work Study in an off-campus tutoring program may only work 20 hours per week.