Career Services Center
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Hiring Process

Student Employment must approve and advertise a student employment job before a student employee may begin working in the position.

Steps for hiring a student employee:

  • Supervisors seeking to fill positions must first ensure that they have a current job description on file with the Student Employment office.
     
  • If Student Employment does not have a current job description on file, a description must be submitted to Student Employment to be properly classified. Position Description Form
     
  • Positions are classified and approved by Student Employment. Submit the detailed Position Description to Student Employment including the duties, responsibilities, knowledge, skills required, and the amount of supervision the student employee will receive.
     
  • The position must be advertised. Supervisors must complete a Student Employment Job Posting Form, and submit the form to Student Employment. Student Employment positions are advertised via eRecruiting at www.experience.com.
     
  • Student Employment operates a self-referral system. Students may contact hiring officials directly to apply for positions that are advertised.
     
  • Hiring officials may require candidates to complete the department’s own application or to submit résumés to review candidate qualifications.
     
  • The hiring official and the student employee must complete and submit the required paperwork to Student Employment.
     
  • View and/or print Supervisors On-Campus Employment Hiring Checklist.

  • If this is the student’s first job on campus, he or she must complete and submit the required forms for new employees which can be viewed and printed at this link http://www.xavier.edu/career/on-campus-employment/students/forms.cfm.   See below for International Student Information.
  • Before submitting the required forms to Student Employment, he or she must first present the completed Payroll Authorization Form to Student Employment.  
  • If the student has already worked on campus in the Student Employment Program, he or she must complete and submit the following forms:
    • If returning to the same position and department use, Returning Student Employment Authorization Form.
    • If hired in new department or position title has changed use. Payroll Authorization Form
    • If there has been a change such as change in name, address, tax information or direct deposit, the student will need to consult with Student Employment to determine which additional forms to complete.
       
  • The student must hand carry all required forms to Student Employment in the Career Services Center. It is essential that these forms are processed in Student Employment before the student begins to work. Student employees must submit hiring paperwork to Student Employment between the hours of 8:30 a.m. and 5:00 p.m Monday thru Friday.
     
  • It is very important to remember that a student employee should NEVER begin working until employment paperwork has been submitted to Career Services; this is a federal policy. A student is not officially authorized to work until Career Services receives and approves all employment forms. Therefore, a student should not submit paperwork and expect that a time sheet is available to record hours already worked.
     
  • Supervisors who hire several students at one time may make special arrangements for a group processing session by contacting Student Employment at 513.745.4880.

 

INTERNATIONAL STUDENTS

  • Before submitting the required forms to Student Employment, he or she must first present the completed Payroll Authorization Form to the Office of International Student Services (ISS) , 230 Gallagher Student Center, to receive a Work Authorization.
  • Once the student receives the Work Authorization from ISS, he or she must obtain an employment packet from Student Employment for processing, a passport, I-94 document, I-20, Social Security Card (if the student does not yet have a Social Security, Student Employment will provide a request form to obtain a social security card number).