Maintenance & Repair project requests for 2007-08 Fiscal Year

Requests for funding next Fiscal Year | December 12, 2006

As part of our planning effort for next year, Physical Plant is again requesting individual Division's/Department's assistance in developing a list of maintenance and repair projects.

In the past, there has been some confusion regarding the types of projects that fall into the category of “maintenance and repair”. To clarify, there are three types of project classifications used by Physical Plant:

1. Work Order Projects are minor problems encountered on campus that require immediate attention such as: changing light bulbs, hanging pictures, unclogging toilets, repairing noisy fan coils, installing electrical outlets, etc. Work orders are submitted to Physical Plant during normal office hours. Priority is given to emergency items, while non-emergency items are handled in chronological order. The cost for all works order projects are paid out of the operations budget of Physical Plant

2. Maintenance and Repair (M&R) projects are small projects which maintain existing facilities to campus standards. These projects typically involve replacing existing systems or finishes that are worn out or no longer functional which include: painting, replacing carpet and tile, installing appliances, repairing ceilings, upgrading lighting, installing window treatments, repairing water-damage, replacing doors and windows, etc. Project cost can range from $500 to $50,000. Requests are made once a year by each division within the university and final selection is determined jointly by the Executive Committee. We anticipate that $855,000 will be provided for the funding for maintenance and repair projects through the annual budget process.

3. Capital projects are larger projects involving reconfiguring or improving existing space or constructing new facilities. These projects typically require the service of an architect or engineer for design purposes and can range in cost from $50,000 to several million dollars. Examples of these projects include new foundry for the Art Department, Elevator at Joseph Hall, artificial surface at Corcoran Field and Renovations to O’Connor Sports Center. The cost for capital projects is paid through a special project account set up by Financial Administration. While no funding has been specifically identified for these projects, it would be helpful to begin a list of such projects to assist in planning purposes. If you have capital project needs, please list them on the capital project request form available by contacting Physical Plant.

The Vice Presidents should have received a maintenance and repair request form via email on December 1, 2006 (the form is available from Physical Plant). We ask that all requests from individual departments be returned to the Vice Presidents who will then assign a priority to the requests before submitting them to Physical Plant. If the requests are submitted to Physical Plant by February 1, 2007 we anticipate the approval process to be as follows:

Thursday, February 1, 2007 - Requests returned to Physical Plant

Thursday, March 1, 2007 – List, with cost estimates and recommendations sent to Richard Hirtè

Friday, March 16, 2007 - Final approval by the Executive Committee.

Thank you in advance for your cooperation in this effort.