For New Students

Checklist

1. FERPA

The Family Education Rights and Privacy Rights Act (FERPA) is a Federal law that protects the privacy of student education record. Once a student is 18 years old or attends a school beyond high school level, certain information is protected and can only be released with the student's authorization. Proxy acces is a way for students to authorize others to see their university information or talk about it with Xavier University staff.

Proxy Access

Proxy access gives the students the ability to authorize parents, guardians and others to view and discuss their university information with Xavier staff. Individuals who have been granted Proxy Access will be able to view student grades, financial aid award information, and student account and billing details.

For more details about how to designate a proxy, we encourage students to visit the Proxy Access page.

2. Payment Plan

By enrolling in a payment plan a student's total semester balance will be evenly divided into 5 or 4 monthly installments. Enrolling in a payment plan must be done on a semester basis. There is a $50 fee to enroll in the payment plan.

At this time, students enrolled in the Accelerated BSN Program are not able to enroll in the payment plan.

If not enrolled in the payment plan for the Fall 2023 Semester, a student's balance must be paid in full July 20, 2023.

>> More information about payment plans.

3. CASHNet Payers (formerly "Authorized Users")

CASHNet Payers have the ability to view and pay your bursar bill online.

>>Learn more about CashNet Payers

4. Health Insurance: Student Health Insurance Required

All full-time, traditional, undergraduate students and all international students are required to have health insurance and are automatically enrolled and charged the Health Insurance Premium.

Waiving the Health Insurance: If a student already has health insurance coverage, they can waive Xavier's coverage. The Health Insurance Premium charge will be reversed (credited), and will appear on your bursar account within 7-10 business days.

The waiver period for Fall 2023 is June 01, 2023 - August 25, 2023

The waiver period for Spring 2024 is 11/15/2023 - 01/30/2024

The Annual cost of Health Insurance is $3,488.00

The cost of Health Insurance for the Spring and Summer Semesters is $2,030.00

>> Learn more about Student Health Insurance.

5. Tuition Insurance

All students will automatically be charged for tuition insurance in the Fall semester (Spring semester if they do not attend in Fall). If the student doesn't want or need this coverage, the student or parent must take action to waive it by visiting www.tuitionprotection.com/xavier. The deadline to waive this tuition insurance is midnight Eastern Time on the Sunday after the semester has started. This insurance is administered by A.W.G. Dewar and provides coverage for tuition and mandatory fees paid to the University at 85% of covered costs. Room and Board are not covered. Refunds may be affected by financial aid award adjustments. This plan significantly extends and enhances the University's existing tuition refund/credit policy. Take time to fully consider this insurance option as there will be no exceptions for refund or credit of tuition and fees if the student has to withdraw during the semester for a covered medical reason and doesn't have insurance coverage through this option. For more information, contact A.W.G. Dewar at 617-774-1555.

The waiver period for Fall 2023 is 07/01/2023 - 09/06/2023

The waiver period for Spring 2024 is 12/01/2023 - 01/24/2024

The cost of tuition insurance is $205.00 for undergraduate students and $53 for graduate students

6. Outside Scholarships

Send all outside (outside of Xavier) scholarship checks to:

Xavier University
Office of Student Financial Services
Schott Hall 1st Floor
Address: 3800 Victory Parkway
Cincinnati, OH 45207-5111

If the check is made payable to the student AND Xavier University, the student must endorse the back of the check before sending it to Xavier. Be sure to have your student ID # and/or full name on the check. The scholarship amount will be credited to your student account, in its entirety, to the current semester and it will be reported to the Financial Aid Office. As a result, it may or may not have an impact on your financial aid award.

Contact the Office of Student Financial Services at 513-745-3142 if you have questions in this regard.

7. Monthly Statement

Xavier does not produce and mail paper statements. You (and any CASHNet Payer) will receive an email notifying you that your statement is ready to be viewed.

8. Refunds

It is common for many Xavier students to have a credit balance (overpayment) on their bursar account at the beginning of the semester due to the disbursement of financial aid funds. Xavier University has partnered with BankMobile to deliver student refunds. For more information about BankMobile. Visit BankMobile Disbursements for more information on refund choices
>> Learn more about refunds