General Budget Information

Account Pooling and Non-Pooling Budget Concepts

• The following example shows a listing of all of the category of expenses in 70 - the General & Administrative Expense area.

Pooling Budget Concept

The next example displays how you see the details of the Operating expenditures pool when you click on 7D. The pool account code is 701500. All of the other account codes share/use the funds in that pool account. You may not expense to a control object code. You do not have to proces budget revisions between the account codes within the pool when spending plans change.

• Account codes within a pool range share the funds available in the entire pool control account code. The pools are applicable for:
  
  

  601651	Student staff pool
  701300	Library operations (old 6500 pool)
  701500	Departmental operating pool
  703000	Contracted and professional services
  704001	Cost of goods sold pool (COGS)
  704050	COGS Cintas Pool-restricted use-Cintas only
  705000	Maintenance and repair pool
  706050	Non-recurring equipment pool - capital expenditures based on price of items is reflected in account titles.
  708001	Insurance pool
  711000	Plant project pool-restricted use-plant funds only

• When processing budget revisions in and out of these pooled account codes, you must move the funds to and from the pool control account code (701500, 703000, 705000 etc.), not the specific account codes that participate within the particular pool.
• Check the account code listing for which specific expense account codes participate in each pool.

Non-Pooled Budget Concept

• Non-pooled account codes do not share dollars with any other object codes. Each account code stands alone budgetarily.
• When processing budget revisions in and out of non-pooled account codes, you must move the funds to and from the specific account code.