Finance Self Service
Operating Ledger Columns: Choices and Descriptions
The choices of columns of data that you want to show on your query are displayed below. The recommended columns are: Accounted Budget, Year to Date, Encumbrances, and Available Balance. Think about what you want to see/do with the information, and what does it mean. Click in the box next to your choices.
The following is a description for each column choice available. Only some of the columns allow you click on data that is displayed as blue and underlined to drill down to more details.
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Allows
Drill Down |
Column
Choice |
Description
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Adopted Budget | Budget at beginning of Fiscal Year (BD01) |
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Budget Adjustment | Total of additions or reductions-temporary and permanent-since original allocation. (BD02 + BD04) |
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Adjusted Budget | Current Budget. Total of all transactions. Cannot drill down in this column. (BD01 + BD02 + BD04) |
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Temporary Budget | Temporary adjustments-will not roll to next fiscal year. (BD04) |
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X
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Accounted Budget | Original Budget plus or minus adjustments. Drill down to see transaction details. (BD01 + BD02 + BD04) |
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X
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Year to Date | Actual posted revenue and expenditures. Drill down to see transaction details. |
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X
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Encumbrances | Funds committed for future payments - Payroll for FTE's and Purchase Orders are encumbered. Drill down to see transaction details. |
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Reservations | Not used by Xavier University |
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Commitments | Equals total set-aside for future obligations (Encumbrances + Commitments) |
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Available Balance | This screen will not show the true available balance for a fund/org because of pooling, except in the Budget Status by Organizational Hierarchy Query. Also, if a transaction is in suspense, it will not be reflected in the data on this form. |
