Finance Self Service
View Documents Forms - Fields/Details
Click on one of the following Document types to view the fields that are displayed on the View Document Form for that document type.
Invoice: Document Number begins with the letter I.
Invoice |
Lists the invoice number |
PO Number |
References any Purchase Order number associated with the Invoice |
Invoice Date |
Date invoice was received in Accounts Payable |
Transaction Date |
Date transaction was processed into the system by A/P. This is the date the transaction will appear in the system. |
Payment Date |
Date the check will be/was issued to the vendor. |
Total |
The total dollars associated with the invoice. |
Complete |
Indicates whether or not the invoice was completed by A/P. |
Approved |
Indicates whether the payment has received approval. |
Vendor Inv |
Reflects the vendor's invoice number. |
Suspense |
Y/N = indicates if this invoice is in suspense |
Open/Paid |
Indicates whether or not the check has been processed for the invoice. |
Hold |
Y/N = Indicates if this invoice is held |
Credit Memo |
Indicates if the transaction is a credit memo. |
Cancel Date |
If the invoice was cancelled, the date of the cancellation. |
1099 Vendor |
Y/N = Does this vendor receive a 1099. |
Accounting |
Document Level |
Vendor |
The vendor number, name and address |
Collects Tax |
Indicator if the Vendor collects taxes from the university |
Invoice Commodities |
Lists the items/services paid for with this invoice. If there is a P/O or other document associated with this invoice it will be listed here. |
Invoice Accounting |
The FOAP will be listed here. |
Related Documents |
Displays information about any documents associated with the invoice. |
Purchase Orders: Document Number begins with the letter P
PO Number |
Purchase Order Number |
Chg # |
Indicates the number of Changes to the PO |
Order Date |
Date the PO was entered into the system. |
Transaction Date |
This is the date the PO can be viewed, and commitments are posted. |
Delivery Date |
Date the item is requested to be delivered. |
Print Date |
Date the PO was printed. |
Total |
Reflects the total dollar amount of the PO |
Origin |
Banner |
Complete |
Indicates if the document was completed by Purchasing |
Approved |
Indicates if the document was approved. |
Type |
Indicates whether this is a Standing Order or a regular PO |
Cancel Reason |
Indicates the reason for cancellation if the PO is cancelled |
Date |
The date of the cancellation |
Requestor |
The name of the individual submitting the requisition |
Accounting |
Document Level |
Ship To |
The address where items/services will be shipped/performed. |
Attention |
The name of the person responsible for receiving the items |
Contact |
The area and phone number of the person responsible for receiving the items. |
Vendor |
Vendor's name, address, and phone numbers |
Document Text |
Any text that the buyer has added to the PO |
Purchase Order Commodities |
Lists all of the items requested or purchased |
Purchase Order Accounting |
Reflects the dollar and the FOAP charged for each item on the Purchase Order |
Related Documents |
Displays information about any documents associated with the invoice. |
Journal Entries : Document Number begins with the letter J. To see direct feeds document numbers click here.
|
Journal Number |
Status |
Indicates the status of the Journal |
Trans Date |
Date that the transaction was entered into the system |
Activity Date |
Date of the activity |
User ID |
The ID of the person completing the Journal |
Doc Total |
The dollar total for the entire Journal |
Document Text |
Description of the document if there is one |
Seq # |
Indicates which entry of the Journal is detailed |
Description |
Description of the transaction entered by the individual completing the transaction |
Budget period |
Used for budget entries only. All budget entries should reflect period 01. |
Curr |
Type of Currency |
Doc Ref |
Reference number for any document used to enter the transaction |
Bank |
References the bank number for the transaction |
COA |
Chart of Accounts: X |
FY |
Fiscal Year |
Pd |
Fiscal Period of the transaction |
Rucl |
Rule code/Journal Type for the transaction |
FOAP |
References the FOAP used for the transaction |
Total |
Dollar total for the individual transaction |
D/C |
Debit/Credit |
NSFOvr |
Was an NSF override necessary to process this transaction |
Cash Receipt: Document number begins with H.
|
Direct Cash Receipt Number |
Status |
Indicates the status of the Cash Receipt |
Trans Date |
Date that the transaction was entered into the system |
Activity Date |
Date of the activity |
User ID |
The ID of the person completing the Cash Receipt |
Doc Total |
The dollar total for the entire Cash Receipt |
Seq # |
Indicates which entry of the Cash Receipt is detailed |
Description |
Description of the transaction entered by the individual completing the transaction |
Curr |
Type of currency |
Doc Ref |
Reference number for any document used to enter the transaction |
Bank |
References the bank number for the transaction |
COA |
Chart of Accounts: X |
FY |
Fiscal Year |
Pd |
Fiscal Period of the transaction |
FOAPAL |
The Index or Fund-Org-Account number-Program Code |
Total |
Dollar total for the individual transaction |
D/C |
Debit/Credit |
NSFOvr |
Was an NSF override necessary to process this transaction |
