Finance Self Service

View Documents Forms - Fields/Details

Click on one of the following Document types to view the fields that are displayed on the View Document Form for that document type.

Invoices

Purchase Orders

Journal Entries

Cash Receipts
 

Invoice: Document Number begins with the letter I.

Invoice

Lists the invoice number

PO Number

References any Purchase Order number associated with the Invoice

Invoice Date

Date invoice was received in Accounts Payable

Transaction Date

Date transaction was processed into the system by A/P. This is the date the transaction will appear in the system.

Payment Date

Date the check will be/was issued to the vendor.

Total

The total dollars associated with the invoice.

Complete

Indicates whether or not the invoice was completed by A/P.

Approved

Indicates whether the payment has received approval.

Vendor Inv

Reflects the vendor's invoice number.

Suspense

Y/N = indicates if this invoice is in suspense

Open/Paid

Indicates whether or not the check has been processed for the invoice.

Hold

Y/N = Indicates if this invoice is held

Credit Memo

Indicates if the transaction is a credit memo.

Cancel Date

If the invoice was cancelled, the date of the cancellation.

1099 Vendor

Y/N = Does this vendor receive a 1099.

Accounting

Document Level

Vendor

The vendor number, name and address

Collects Tax

Indicator if the Vendor collects taxes from the university

Invoice Commodities

Lists the items/services paid for with this invoice. If there is a P/O or other document associated with this invoice it will be listed here.

Invoice Accounting

The FOAP will be listed here.

Related Documents

Displays information about any documents associated with the invoice.


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Purchase Orders: Document Number begins with the letter P

PO Number

Purchase Order Number

Chg #

Indicates the number of Changes to the PO

Order Date

Date the PO was entered into the system.

Transaction Date

This is the date the PO can be viewed, and commitments are posted.

Delivery Date

Date the item is requested to be delivered.

Print Date

Date the PO was printed.

Total

Reflects the total dollar amount of the PO

Origin

Banner

Complete

Indicates if the document was completed by Purchasing

Approved

Indicates if the document was approved.

Type

Indicates whether this is a Standing Order or a regular PO

Cancel Reason

Indicates the reason for cancellation if the PO is cancelled

Date

The date of the cancellation

Requestor

The name of the individual submitting the requisition

Accounting

Document Level

Ship To

The address where items/services will be shipped/performed.

Attention

The name of the person responsible for receiving the items

Contact

The area and phone number of the person responsible for receiving the items.

Vendor

Vendor's name, address, and phone numbers

Document Text

Any text that the buyer has added to the PO

Purchase Order Commodities

Lists all of the items requested or purchased

Purchase Order Accounting

Reflects the dollar and the FOAP charged for each item on the Purchase Order

Related Documents

Displays information about any documents associated with the invoice.


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Journal Entries : Document Number begins with the letter J. To see direct feeds document numbers click here.


Journal

Journal Number

Status

Indicates the status of the Journal

Trans Date

Date that the transaction was entered into the system

Activity Date

Date of the activity

User ID

The ID of the person completing the Journal

Doc Total

The dollar total for the entire Journal

Document Text

Description of the document if there is one

Seq #

Indicates which entry of the Journal is detailed

Description

Description of the transaction entered by the individual completing the transaction

Budget period

Used for budget entries only. All budget entries should reflect period 01.

Curr

Type of Currency

Doc Ref

Reference number for any document used to enter the transaction

Bank

References the bank number for the transaction

COA

Chart of Accounts: X

FY

Fiscal Year

Pd

Fiscal Period of the transaction

Rucl

Rule code/Journal Type for the transaction

FOAP

References the FOAP used for the transaction

Total

Dollar total for the individual transaction

D/C

Debit/Credit

NSFOvr

Was an NSF override necessary to process this transaction


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Cash Receipt: Document number begins with H.


Direct Cash Receipt

Direct Cash Receipt Number

Status

Indicates the status of the Cash Receipt

Trans Date

Date that the transaction was entered into the system

Activity Date

Date of the activity

User ID

The ID of the person completing the Cash Receipt

Doc Total

The dollar total for the entire Cash Receipt

Seq #

Indicates which entry of the Cash Receipt is detailed

Description

Description of the transaction entered by the individual completing the transaction

Curr

Type of currency

Doc Ref

Reference number for any document used to enter the transaction

Bank

References the bank number for the transaction

COA

Chart of Accounts: X

FY

Fiscal Year

Pd

Fiscal Period of the transaction

FOAPAL

The Index or Fund-Org-Account number-Program Code

Total

Dollar total for the individual transaction

D/C

Debit/Credit

NSFOvr

Was an NSF override necessary to process this transaction


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