Student Club Information
Student Club Funds General Information
(CLUB ACCOUNTS) (Fund #815XXX)
Revenue Object Codes
507360
Balance Forward represents funds either left over (+) from the previous year or an over expenditure (-) from the previous year.
507358
Student Government Allocation represents funds which are allotted to the account via student government for the year.
507359
Supplemental Revenue represents any funds coming into the account for any type of co-sponsorship and/or fundraisers etc.
ALWAYS use an interdepartmental form to correct any activity that was applied to the wrong object code. (DO NOT USE TO CORRECT PAYROLL ACTIVITY. See Student Employment Maintenance/Review of Accounts).
ALWAYS deposit all funds into object code 0980 (Supplemental Revenue).
ALWAYS use an interdepartmental form when co-sponsoring an event or when taking in funds from another account.
ALL FORMS INVOLVING THE ACCOUNT MUST BE SIGNED BY THE ACCOUNT AND/OR BUDGET ADMINISTRATOR
The following three fields that will help you to understand the transactions in FAS on form FGITRND and in FSS:
JOURNAL TYPES/RULE CLASS CODES
| BD01 | Permanent adopted budget (original budget) |
| BD02 | Permanent change to adopted budget |
| BD04 | Temporary change to budget (one time only funding) |
| CORD | Change order |
| CR05 | Cash receipt - deposits to revenue |
| DCSR | Direct cash receipt |
| DNEC | Check - credit memo with encumbrance |
| DNEI | Check - invoice with encumbrance |
| DNNC | Check - credit memo without encumbrance |
| DNNI | Check - invoice without encumbrance |
| HDEF | Deferred pay payout |
| HDPA | Deferred pay accrual |
| HEEL | Employee liability - payroll feed |
| HENA | Salary encumbrance adjustment |
| HENC | Salary encumbrance |
| HERL | Employee liability |
| HGNL | Payroll - gross expenditure, no liquidation |
| HGRB | Employer-paid benefits |
| HNET | Net payroll |
| ICEC | Cancel credit memo with encumbrance |
| ICEI | Cancel invoice with encumbrance |
| ICNC | Cancel credit memo without encumbrance |
| ICNI | Cancel invoice without encumbrance |
| INEC | Credit memo with encumbrance |
| INEI | Invoice with encumbrance |
| INNI | Accounts payable invoice without encumbrance |
| JE05 | Beginning balance in restricted funds |
| JE15 | Journal entries (intra fund) |
| JE16 | Journal entries (inter fund including interdepartmentals and feeds) |
| PCRD | Cancel purchase order |
| PCRP | Cancel purchase order from prior year |
| POAD | Additional charge on purchase order |
| POBC | Purchase order liquidation/$25 or less balance |
| POCL | Purchase order closed |
| PODS | Discount on purchase order |
| POLQ | Liquidated purchase order |
| POPN | Open purchase order |
| PORD | Encumbered purchase order |
| PROJ | Project encumbrance |
| REQP | Requisition that has been reserved |
| RCQP | Cancelled requisition |
| XACC | Alumni feed |
FIELD IDENTIFIERS
These abbreviations will help you to understand the transactions in FAS on form FGITRND:
| FLD | Field |
| ABD | Adjusted budget |
| ENC | Encumbrance |
| OBD | Original budget |
| RSV | Reservation |
| TMP | Temporary adjustment |
| YTD | Year-to-date/actual expenditure |
DOCUMENT NUMBER IDENTIFIERS:
| BCXXXXXX | Office Max/Boise entry |
| BKXXXXXX | Bookstore entry |
| CCXXXXXX | Cintas Center entry |
| CPXXXXXX | Copy Card charge entry |
| FSXXXXXX | Food Service entry |
| KNXXXXXX | Kinko's entry |
| LDXXXXXX | Long distance entry |
| ODXXXXXX | Office Depot entry |
| PPXXXXXX | Paper Usage entry |
| PRXXXXXX | Printing Services entry |
| PSXXXXXX | Postage Entry |
| SCXXXXXX | Schiff Conference Center entry |
| SEXXXXXX | Special Events entry |
| TFXXXXXX | 1-800 entry |
| TRXXXXXX | Travel Authority entry |
| UCXXXXXX | University Credit Card entry |
| JE**XXXX | Journal entries - ** are the initials of the person who input the information |
| FXXXXXXX | System interfaces (payroll, alumni-gifts) |
Click on this link to display the contacts for the above feeds BC through TR.