Budget Office
General Budget Information
Field Identifiers / Document Number Identifiers
These abbreviations will help you to understand the transactions in the Finance System, both INB and Self Servce:
| FLD | Field |
| ABD | Adjusted budget |
| ENC | Encumbrance |
| OBD | Original budget |
| RSV | Reservation |
| TMP | Temporary adjustment |
| YTD | Year-to-date/actual expenditure |
Document Number Identifiers:
| BCXXXXXX | Office Max/Boise entry |
| BGXXXXXX | Blue Gibbon entry |
| BKXXXXXX | Bookstore entry |
| CCXXXXXX | Cintas Center entry |
| CEXXXXXX | Coffee Emporium entry |
| CPXXXXXX | Copy Card charge entry |
| FSXXXXXX | Food Service entry |
| KNXXXXXX | Kinko's entry |
| LDXXXXXX | Long distance entry |
| ODXXXXXX | Office Depot entry |
| PPXXXXXX | Paper Usage entry |
| PRXXXXXX | Printing services entry |
| PSXXXXXX | Postage entry |
| SCXXXXXX | Schiff Conference Center entry |
| SEXXXXXX | Special Events entry |
| SWXXXXXX | Subway entry |
| TFXXXXXX | 1-800 entry |
| TRXXXXXX | Travel Authority entry |
| UCXXXXXX | University Credit Card entry |
| XCXXXXXX | Xavier Leadership Center entry |
| JE**XXXX | Journal entries - ** are the initials of the person who input the information |
| FXXXXXXX | System interfaces (payroll, alumni-gifts) |
ALWAYS use an interdepartmental form to correct any activity that was applied to the wrong account code. (DO NOT USE TO CORRECT PAYROLL ACTIVITY.
See Student Employment Maintenance/Review of Accounts).
ALWAYS use an interdepartmental form when co-sponsoring an event or when taking in funds from another account.
ALL FORMS INVOLVING THE ACCOUNT MUST BE SIGNED BY THE ACCOUNT AND/OR BUDGET ADMINISTRATOR.