Budget Revision Guidelines
1. Salary/Wage Category and Benefits Category (6XXXXX) - Unused budgeted funds are not available to be expended or transferred to other expense categories. These funds are controlled by the Budget Office. You may not move funds out of any salary or benefit object code unless approved by the Budget Office.
2. When doing a budget revision to move funds from the operating range (701500,703000,705000) to a payroll line (temporary help-601602, Admin Supplemental Comp-601257, Support Staff Supplemental Comp-601306, Student Employment-601651) or other lines, you must remember to move benefits to 602003.
3. Equipment (706XXX) - Funds currently budgeted in equipment account codes are available for expenditures. Funds not currently budgeted in this category are allocated by the Vice President of the division upon individual requests and approval. Transfers of funds from other expenditure categories into this category are not permitted unless otherwise approved by the Budget Office.
4. Other Categories (704XXX, 708XXX-709XXX,711XXX) - Funds budgeted in these categories are not normally expended or transferred to other categories. However, upon a special need and if approved, via the Budget Office, this can occur. Examples of such items would include insurance, utilities, maintenance costs, financial aid, etc.
5. Always use an budget revision form when reallocating funds within a fund/org or between orgs. Please follow the guidelines below:
Within an operating org or within a fund:
- You may move funds from one pool to another pool.
- You may move funds from an account not in a pool to a pool.
- You may move funds from a pool to an account not in a pool.
- You may move funds from an account not in a pool to another account not in a pool.
Among operating Orgs:
- You may move funds from one pool to another pool.
- You may move funds from an account not in a pool to a pool.
- You may move funds from a pool to an account not in a pool.
- You may move funds from an account not in a pool to another account not in a pool.
Between funds/orgs:
- You may not move funds from operating Orgs to restricted fund/account with a budget revision.
- You may not move funds between different fund accounts.