Editorial Standards

The University’s editorial standards allow for the delivery of a consistent and coherent written message. While some stylistic issues are largely a question of taste, others exist because of strict rules of grammar, punctuation, capitalization and usage. The University adopted its guidelines from three primary reference works: The Associated Press Stylebook, The Chicago Manual of Style and Webster’s New Collegiate Dictionary.

This guide contains some of the most frequently encountered elements of editorial style common to Xavier. Every effort should be made to adopt these guidelines when developing copy for publications or simple correspondence. If you have any questions, please contact the Office of Marketing and Printing Services.

Abbreviations
Abbreviations are acceptable if part of a formal name (e.g., Procter & Gamble Co.). Words that aren’t abbreviated: Fort, Mount, Saint (when referring to a person, use St. when referring to a city). U.S. is acceptable as an adjective, but use United States as a noun.

Acronyms
Avoid the use of acronyms in text material. If you must use an acronym, spell out the entire name on the first reference followed by the letters in parentheses. If the organization is never mentioned again in the text, do not put the acronym in parentheses. The acronym is generally used without periods.

Example: Older students are more apt to enroll in the Center for Adult and Part-time Students (CAPS) program. The CAPS program offers day, weekend and evening classes.

Example: The Career Services Center (CSC) has the resources job-hunting students need. The CSC offices are in the Gallagher Student Center.

Academic Degrees
Capitalize the name of the degree and don’t use an apostrophe when citing a specific degree. The name of the field or degree program should also be capitalized in this structure.

(She received a Master of Science in Biology. He received the Bachelor of Science in Physics. She is enrolling in a Master of Arts in Teaching program.)

Lowercase the type of degree and use an apostrophe when citing a degree in a general sense. The name of the field or degree program should also be lowercase in this structure. (He earned a master’s degree in theology. She earned a bachelor’s degree in marketing. Mary has a master’s degree from SUNY Cortland.)

If use of academic degrees is necessary to establish credentials, it’s preferred that it be used in a sentence form after the name. (Jane Doe, who earned her doctoral degree in psychology, teaches the class. John Doe earned his doctorate in psychology.)

If the degrees are abbreviated, capitalize in the following manner and do not use periods: BA, MA, PhD. If abbreviating a degree, the field or degree program should always be lowercase. (She will receive a BS in psychology.) Do not use the word “degree” after an abbreviation. (Wrong: He has a BA degree in history.)

Bachelor’s degree, not baccalaureate.

Doctoral describes the program. Doctorate is the degree.

Seventy people hold bachelor’s degrees.

Forty people hold master’s degrees.

Xavier offers (or previously issued) the following degrees:
ASR, AA, ASA (Associates of Arts);
AB (Bachelor of Arts);
ABA, ABU (Associates of Business Administration);
ADG (Associate in General Business);
AND (Associate in Nursing);
ADR (Associate in Industrial relations);
ADU (Associate Degree Undeclared);
ARE (Associate Science in Real Estate);
AS, SSC (Associate of Science);
ASB, SSB (Associate in Business);
ASC (Associate in Child Care);
ASD (Associate Degree);
ASF (Associate in Finance);
ASN (Associate in Nursing);
BA (Bachelor of Arts);
BAU (Bachelor of Arts-University Scholar);
BBU (Bachelor of Science-University Scholar);
BCS (Bachelor of Computer Science);
BDU (Bachelor Degree Undeclared);
BFA (Bachelor of Fine Arts);
BFS (Bachelor of Fine Arts-University Scholar);
BGS (Bachelor of General Study);
BLA (Bachelor of Liberal Arts);
BLT (Bachelor of Literature);
BS (Bachelor of Science);
BSB (BSBA, University Scholar);
BSBA* (Bachelor of Science-Business Administration);
BSC (Bachelor of Science);
BSE (Bachelor of Science Education);
BSM (Bachelor of Mortuary Science);
BSN (Bachelor of Science Nursing);
BSO (Bachelor of Science Occupational Therapy);
BSU (Bachelor of Science-University Scholar);
BSW (Bachelor of Social Work);
CA (Certificate of Art);
CAC (Certificate in Accounting);
CB (Certificate in Business);
CF (Certificate in Finance);
CFR (Certificate in French);
CGB (Certificate in General Business);
CM (Certificate in Management);
CMG (Certificate in Marketing);
CS (Certificate in Science);
CSP (Certificate in Spanish);
HAB (Honors Bachelor of Arts);
JD (Juris Doctorate);
LLB (Bachelor of Law and Letters);
MA (Master of Arts);
MBA** (Master of Business Administration);
MCS (Master of Computer Science);
MEd (Master of Education);
MHA (Master of Hospital Administration);
MPA (Master of Public Administration);
MS (Master of Science);
MSN (Master of Nursing);
MSW (Master of Social Work);
ND (Non-Degree);
PHB (Bachelor of Philosophy);
SAS (Associate of Arts and Sciences);
SSS (Associate of Social Sciences).
* Formerly BBA
** Formerly EMB

Academic Subjects
Uppercase when the academic subject is the name of a language or used as a specific course title. (He majored in history with a minor in Japanese. She teaches Marriage and the Family.)

Lowercase an academic subject when it is used as a general field of study. (Xavier University offers programs in art, psychology, criminal justice and education. She teaches literature.)

Avoid using course numbers. (Wrong: He teaches Theology 258.)

African American
In general, “black” is still the preferred term when referring to a person of color.

Hyphenate when used as an adjective. (The art gallery had an exhibit of African-American art.)

Use two words when used as a noun. (He is an African American.)

Ages
Always indicated with a numeral.

Hyphenate when using as an adjective. (The 3-month-old baby is crying. The 90-year-old woman is suffering from Alzheimer’s Disease.)

Do not hyphenate otherwise. (She turns 5 years old today. The baby is 1 day old.)

Alumni
alumni:  plural, masculine; plural form when referring to both men and women
alumnae:            plural, feminine
alumnus:            singular, masculine
alumna:             singular, feminine

Alumni Association
The official name is the Xavier University National Alumni Association.

Apostrophes
Singular nouns not ending in “s:” Add ’s. (Xavier’s history dates back to 1831.)

Singular common nouns ending in s: Add ’s unless the next word begins with s. (The hostess’s invitation was to begin. The hostess’ seat was at the head of the table.)

Singular proper names ending in s: Use only an apostrophe. (Jesus’ life was perfect.Tennessee Williams’ plays are funny.)

Plural nouns not ending in s: add ’s. (The children’s contributions are wonderful.)

Plural nouns ending in s: Add only an apostrophe. (The students’ needs are great.)

Nouns in plural form, singular in meaning: Add only an apostrophe. (Mathematics’ rules are confusing.)

Do not use an apostrophe to indicate plural with a number. (He graduated in the 1950s.)

Use an apostrophe to indicate omitted numbers. (He graduated in the ’50s.)

Book Titles
See Composition Titles entry.

Building/Room Names
Uppercase building names in all references. Uppercase rooms when referring to a specific room in a building. (Gallagher Student Center. Schott Hall, Room 711. Buenger Hall. O’Connor Sports Center. Alter Hall, Room 101.)

Bullets
Unless the list has just one or two words, put a period at the end of each bulleted item.

Starting a bulleted item with a number is acceptable.

Capitalize the first letter in each bulleted item.

Capitalization
Avoid overcapitalization. As a rule, capitalize University when referring to Xavier. (The University was founded in 1831.) Also, capitalize the names of the three colleges as well as divisions, departments, offices and centers.

Capitalize the formal name of courses.

Capitalize the formal names of non-University organizations.

Cities and States
The following cities can stand alone and do not require a state affiliation afterward: Atlanta, Baltimore, Boston, Chicago, Cincinnati, Cleveland, Dallas, Denver, Detroit, Honolulu, Houston, Indianapolis, Las Vegas, Los Angeles, Miami, Milwaukee, Minneapolis, New Orleans, New York, Oklahoma City, Philadelphia, Phoenix, Pittsburgh, St. Louis, Salt Lake City, San Antonio, San Diego, San Francisco, Seattle, Washington.

Avoid using Postal Code abbreviations when using a state name after a city. Instead, use these:

Ala., Ariz., Ark., Calif., Colo., Conn., Del., Fla., Ga., Ill., Ind., Kan., Ky., La., Md., Mass., Mich., Minn., Miss., Mo., Mont., Neb., Nev., N.H., N.J., N.M., N.Y., N.C., N.D., Okla., Ore., Pa., R.I., S.C., S.D., Tenn., Vt., Va., Wash., W.Va., Wis., Wyo.

Alaska, Hawaii, Idaho, Iowa, Maine, Ohio, Texas and Utah are never abbreviated.

In text, place a comma between the city and the state, and another comma after the state, unless the state ends a sentence or indicates a dateline. (He was visiting Omaha, Neb., for a conference on wild kingdoms. He was going on vacation to Reno, Nev., so he could gamble. The men’s basketball team plays tonight in Charlotte, N.C.)

Spell out the name of states when they stand alone in text material. (He was going on vacation to California.)

Class Years
In general, write out the class year in text. (John W. Jones, a member of the Class of 1966… John W. Jones, a 1966 graduate…)

Uppercase “Class” when referring to a specific class followed by a year. (He was a member of the Class of 1925.)

Lowercase “class” when referring to a stage of study or the classification of a student. (Members of the sophomore class are eligible. She was a freshman. He was a member of the 1988 graduating class.)

For lists or large bodies of text, such as Class Notes in Xavier magazine, class years may be abbreviated.

For undergraduate degrees only:
John W. Jones ’66
For undergraduate and graduate degrees:
John W. Jones ’66, ’73MBA
Ellen C. Warner ’78, ’83MS
For Edgecliff College graduates:
Mary A. Elliott EC ’47

Co-
Generally, do not hyphenate when forming new words, unless the word forms a noun, adjective or word indicating occupation or status. (Co-author; co-chairman; co-host; co-star; co-worker.)

See the dictionary for a more complete list of examples.

Colleges, Divisions, Departments, Centers and Offices
Uppercase all three colleges in all references. (College of Arts and Sciences, Williams College of Business, College of Social Sciences, Health and Education), as well as the names of divisions, offices, departments and centers in text copy.

All academic departments should be referred to as “Department of.” (The Department of History is offering a series of seminars this semester. The Department of Psychology is looking for volunteers. The Department of Athletics has extra tickets for the game.)

All offices or service areas should be referred to as “Office of.” (The Office of Academic Affairs will hear the case. The Office of Safety and Security offers safety tips to the University community. The Office of Marketing and Printing Services put this together. The Office of the President is in Schmidt Hall.)

All centers should be referred to as “Center for.” (The Center for Management and Professional Development serves the needs of the business community. The Center for Adult and Part-time Students is known as CAPS.)

Commas
In a series, use commas to separate elements. (Do not use a comma before the conjunction in a series unless the last item or next-to-last item contains an “and,” or unless referring to the College of Social Sciences, Health, and Education.) (The flag is red, white and blue. I had orange juice, toast, and ham and eggs for breakfast.)

With conjunctions, as a rule of thumb, use a comma if the subject of each clause is expressly stated. (We are visiting Cincinnati, and we also plan a side trip to Lexington.)

No comma is needed when the subject of the two clauses is the same and is not repeated in the second. (We are visiting Cincinnati and plan to see the Aronoff Center.)
Do not use a comma between the month and year or the season and year. Commas are used in dates primarily when a specific day is given. (The building is slated for completion in July 1998. He is on sabbatical during the summer 1997.)

A comma should also follow the year when used with a month and day. (The story will appear Jan. 10, 1997, in the local media.)
Use a comma to separate two or more adjectives preceding a noun. (It was a cold, gray winter.)

Set apart the name of a spouse or child with commas. (John Smith and his wife, Jennifer, and their children, Amy and Roger, live in Cincinnati.)

Company Names
Be careful to spell and punctuate the company and corporation names as they appear on their letterhead or corporate statements, including ampersands. Inc. or Ltd. usually may be dropped and “the” should not be capitalized. Do not use all caps unless they are individually pronounced (USX).

Procter & Gamble Co.
Kroger Co.
Cincinnati Milacron
Fifth Third Bank
Deloitte & Touche
Midland Co.
Do not use LLP, Esquire, CPA

Composition Titles
Capitalize the principal words of four or more letters.

Capitalize articles (a, the, an) or words less than four letters if it is the first or last word in the title.

Book titles—Italicize, no quotes.
Magazines—Italicize, no quotes.
Newspapers—Italicize, no quotes.
Play titles—Italicize, no quotes.
Albums/CDs—Italicize, no quotes
Catalogs and reference material—Italicize, no quotes.
Book chapters—Quote marks.
Movie titles—Quote marks.
Television programs—Quote marks.
Lecture and speech titles—Quote marks.
Song titles—Quote marks.
Article titles—Quote marks.
Art exhibits—Italicize.
Art work titles—Quote marks.

Courtesy titles
Do not use Mr., Mrs., Ms., Professor before someone’s name in text.

Dates
When used with a specific date, abbreviate the months Jan., Feb., Aug., Sept., Oct., Nov. and Dec. Do not abbreviate March, April, May, June and July. (Her birthday is Dec. 10. The event takes place Feb. 4, 1997. The target date is April 14, 1997.)

Spell out all months when using alone or with a year alone. (August 1997 was a hot, humid month. Christmas is in December.)

Use the Fourth of July, not July 4th. Use New Year’s Day, not Jan. 1st.

1980s, 1990s, 2000s

For inclusive dates, separate with a dash and use full years. (The 2002-2003 academic year begins in September.)

Dean’s List
Lowercase in all uses.

Doctor/Dr.
With no disrespect intended for those who have earned a PhD, use Dr. before a name only when referring to a medical doctor. On second reference, do not use Dr.

E-mail
Hyphenate. Lowercase unless at the start of a sentence.

There is no need to capitalize words in an e-mail address. johndoe@xavier.edu.

If an e-mail address does not all fit on one line, do not hyphenate but break the line at a natural spot.

Emeritus
Emeritus is a title given to an individual who is retired but retains his rank or title.

Entitled; titled
Books, lectures and movies are titled. People are entitled.

Etc.
Avoid except within parenthetical expressions.

Exclamation Points
Avoid usage.

Faculty and Staff Titles

Fort
Do not abbreviate.

Fractions
Spell out in text material. Hyphenate them when they are used as adjectives or adverbs, but not when used as nouns. (The book is three-fourths edited. Nearly one quarter of the year is completed.)

Freelance
One word.

Freshman/freshmen
When appropriate, use “first-year student(s).”

Full time; full-time
Hyphenate only when used as a compound modifier. (She is a full-time employee. She works full time in the office of the registrar.)

Fundraising, Fundraiser
One word.

Grades
Use an apostrophe for plurals (His grades were mostly A’s and B’s.)

Grade Point Average
The abbreviation for grade point average is GPA, no periods.

Hyphenation
Hyphenate compound words that are used as adjectives. (Both on- and off-campus activities are planned.)

Do not hyphenate adverbs. (Words ending in –ly.)

Don’t hyphenate nouns.

Vice president is not hyphenated.

Internet
Capitalize.

It’s; Its
It’s is a contraction for it is or it has. (It’s been a part of the Xavier campus since 1924.)

Its is the possessive form of the neuter pronoun. (The company sold one of its subsidiaries.)

Job Titles
President, Vice President, Dean, Associate Vice President, Director, but not professor, which is more of a profession than a title.
Uppercase when the title precedes the name:
Morgan Publishing President Jacob W. Anthony
Lowercase when the name precedes the title:
Jacob W. Anthony, president of Morgan Publishing
William Brown, vice president for design and research
John Williams is a professor in the College of Arts and Sciences.
Xavier titles should be referred to as:
vice president for student development
associate vice president for development
director for institutional research

Junior, Senior
Do not use a comma to separate Jr., Sr., II, III, etc. from the surname. It is also unnecessary to use a comma after Jr., Sr., II, III, etc. (John Brown Jr. and William Meyer II are not related.)

Mass
Always capitalize. Mass is celebrated, not said. Priests officiate over a Mass.

Mount
Do not abbreviate when used in the name of a city.

Names
For names that are hyphenated (Olivia Newton-John), refer in second reference by both names (Newton-John). For individuals with two last names (Joanne Smith Stevens) that are not hyphenated, refer in second reference only by the second name (Stevens).

Numbers
Spell out numbers under 10.

Spell out first through ninth when they indicate sequence in time or location. Starting with 10th, use figures. Use two letters for 22nd, 45th, etc. (He was first in his family to attend college. Among all Midwestern universities, Xavier ranked fifth in academic reputation and ninth overall. He was the 12th person to receive the award.)

Use numbers with percentage (7 percent), money ($5), temperature (8 degrees), scores (7-3), pages (page 2), rooms (Room 3) and chapter (chapter 5).

Avoid using numbers to begin a sentence. If unavoidable, always spell out at the beginning of a sentence without regard to consistency: (One hundred seventy-eight international students are included in Xavier’s total enrollment.)

Use a comma in numerals of one thousand and above, except for temperatures and years. (2,987; 18,462; 3000 degrees C; We look forward to the year 2010.)

Part time; part-time
Hyphenate only when used as a compound modifier. (She was a part-time employee. She works part time in the front office.)

Percent
Use numerals (even those below 10) and spell out percent in text. (Approximately 90 percent of the class was there. Less than 3 percent of the students earned an A.)

Use decimals instead of fractions. (Roughly 10.5 percent of the population has six toes, but only 0.6 percent of the population really cares.)
(Exception: The percent symbol is acceptable in fact box or chart where space is the major consideration.)

Quotation Marks
Use smart quotes (the curly quotation marks) in text. Use straight lines to indicate feet or inches with numbers.

Use quotation marks around the titles of articles, chapters in books, movie titles, and radio and television programs. (“The I Love Lucy Show.” “Gone With the Wind” (as a movie).

Italicize titles of books, magazines, newspapers and plays. Newsweek. Pride and Prejudice. The New York Times. Gone With the Wind (as a book).

Rankings
When referring to rankings, use No. to indicate “number,” not #. (The basketball team is ranked No. 10 in the nation. We are No. 1.)

Religious Titles
Society of Jesus—Use S.J. following the first reference of any member of the Society of Jesus. Always use a comma to separate from the name and the order. (Michael J. Graham, S.J., is the University’s president.)

Reverend—Use Rev. before the first reference of a priest who isn’t a member of the Society of Jesus.
Avoid using sister, father or brother to describe a priest or nun unless in a direct quotation.

Residence Halls
Residence hall is the preferred reference to University housing facilities, not dorms.

Saint
Abbreviate when used in the name of a city, but spell out when referring to a person. (St. Louis is along the Mississippi River. The first book of the New Testament was written by Saint Matthew.)

Seasons of the Year
Uppercase when part of a formal name. (He took part in the Winter Olympics and the Summer Olympics.)

Otherwise, lowercase. The seasons of the year are spring, summer, fall and winter. A copy of our summer sessions’ catalog is enclosed. Students don’t attend classes during spring break and the winter holiday, but do attend classes during the fall semester.)

States and Cities
Spell out the name of states when they stand alone in text material. (He was going on vacation to California.)

Avoid using Postal Code abbreviations when using a state name after a city. Instead, use these:

Ala., Ariz., Ark., Calif., Colo., Conn., Del., Fla., Ga., Ill., Ind., Kan., Ky., La., Md., Mass., Mich., Minn., Miss., Mo., Mont., Neb., Nev., N.H., N.J., N.M., N.Y., N.C., N.D., Okla., Ore., Pa., R.I., S.C., S.D., Tenn., Vt., Va., Wash., W.Va., Wis., Wyo.

Alaska, Hawaii, Idaho, Iowa, Maine, Ohio, Texas and Utah are never abbreviated.

In text, place a comma between the city and the state, and another comma after the state, unless the state ends a sentence or indicates a dateline. (He was going on vacation to Reno, Nev., so he could gamble. He was visiting Omaha, Neb., for a conference on wild kingdoms. The men’s basketball team plays tonight in Charlotte, N.C.)

The following cities can stand alone and do not require a state affiliation afterward: Atlanta, Baltimore, Boston, Chicago, Cincinnati, Cleveland, Dallas, Denver, Detroit, Honolulu, Houston, Indianapolis, Las Vegas, Los Angeles, Miami, Milwaukee, Minneapolis, New Orleans, New York, Oklahoma City, Philadelphia, Phoenix, Pittsburgh, St. Louis, Salt Lake City, San Antonio, San Diego, San Francisco, Seattle, Washington.

Telephone numbers
Do not put 1 in front of area code. Include the area code with all phone numbers, joining it with a dash (not parenthesis) to form a 10-digit number. (If you have a question about the University’s editorial style, call 513-745-3331.)

Separate extensions with a comma. (To call the office from outside of Greater Cincinnati, call 800-344-4698, ext. 3331.)

The
Lowercase “the” in the names of institutions, organizations, companies, schools, restaurants, hotels, etc., in text. (He works for the Procter & Gamble Co.)

Uppercase “the” when it is the first word of a book or periodical. (She reads The New York Times daily.)

Time of Day
Always include the minutes, separated by a colon, even if the time is the top of an hour. (10:00 a.m., 10:30 p.m., 6:15 a.m.)

Always include a.m. or p.m., unless the time is noon or midnight. They should be lowercase with periods (a.m., p.m.)

Midnight, not 12:00 a.m.
Noon, not 12:00 p.m.
Do not use “o’clock.”

If an event has a beginning time and end time, separate the two with an en dash, unless one of the times is noon or midnight in which the time periods should be separated with “to.” Do not put spaces between the en dashes and the time periods. (The event lasted from 2:00 p.m.–4:00 p.m. Tomorrow’s event last from 10:00 a.m. to noon. Next week’s event is from 8:00 p.m. to midnight.)
Avoid the redundant. (The class started at 10:00 a.m. this morning.)

United States
Spell out as a noun; abbreviate when used as an adjective. (The United States is in North America. The U.S. Court of Appeals voted on the case.)

University
Uppercase when specifically referring to Xavier. (For more than 150 years, the University has provided a values-oriented education in the Jesuit tradition.)

Lowercase when the reference is non-specific or to another university. (Gonzaga is a Jesuit university in Seattle.)

Web
Lower case. (She spent her days surfing the web. She developed a new web site.)

It is OK to put punctuation at the end of a URL if it ends a sentence. (The University’s web site is www.xavier.edu.)

If the URL does not fit on one line in text, do not introduce a hyphen, but break the URL at a normal break.

World wide web is not necessary; web is sufficient.

http:// is not needed at the introduction of a web site in text, unless the site does not begin with www and there might be some confusion.

Do not hyphenate “online.” “Database” is one word.

Gender-free language

Instead of:	Try:
businessman	business executive, manager,     entrepreneur
chairman	chair
clergyman	priest, rabbi, minister
showman	performer
housewife	homemaker
insurance man	insurance agent
mailman	letter carrier, postal worker
middleman	wholesaler
newsman	news broadcaster, reporter
policeman	police officer, officer
salesman	salesperson, sales representative, sales clerk
spokesman	representative, spokesperson
sportsmanship	fair play
man/men, mankind	human(s), human being(s), humanity, person(s), people,           individuals, human race
man-hours	work hours, staff hours
manpower	work force, workers, personnel, human resources
man-made	synthetic, artificial, constructed, manufactured

 

Please Note: Some “man” prefixes do not refer to gender but are based on the Latin word “maus” (hand). (manufacturing, manual.)

Please Note: Sentences can be reworded if the use of “person” suffixes seems awkward.

One way individuals and groups are excluded from consideration is by the use of gender-specific pronouns to denote “he” and “she.” To avoid this problem, some suggested alternatives are listed below.

Eliminate the pronoun completely:
Instead of: Each faculty member marks the exams as quickly as she can.
Try: Each faculty member marks the exams as quickly as possible.

Replace pronouns with articles:
Instead of: A careful student consults his teacher regularly.
Try: A careful student consults the teacher regularly.

Use plural pronouns:
Instead of: A staff member can use his ID card to access the library.
Try: Staff members can use their ID cards to access the library.

Use both pronouns and either a) vary their order or b) use alphabetical order:
Instead of: Each student must speak to his instructor.

Try: Each student must speak to his or her instructor.
Or: Each student must speak to her or his instructor.

Address your reader:
Instead of: If he studies hard, the student will graduate with honors.
Try: If you study hard, you will graduate with honors.

Use genderless nouns:
Instead of: A chairman of a committee should speak his mind on issues.
Try: A committee chair should speak out on issues.

Invitations
For formal events (generally black tie events), use a formal style in which the general rule is to spell out times, dates and years. For years, use two thousand two, not two thousand and two.

The Xavier University
Board of Trustees
cordially invites you
to the
Third Annual
Alumni Achievement Dinner
Thursday, September seventh
Two thousand three
at six o’clock in the evening
in the
Duff Family Banquet Center
Cintas Center
Xavier University
R.S.V.P. by the fifteenth of August
Black Tie

For semiformal events, use a semiformal style in which the general rule is to use standard University style for times, dates and years.

You are invited to celebrate the eighth anniversary of the Women's Center.
Saturday, Oct. 28
4:00 p.m.-6:00 p.m.
Clock Tower Lounge
Gallagher Student Center