Frequently Asked Questions
How do I identify my advisor and when should we meet? 
Can my advisor and/or professor get me into a closed course?
When may I register for classes?
When is the last day I can add or register for a course(s)?
When is the last day I can withdraw from a course?
When is the deadline for submitting an application to graduate?
How do I get on the Dean’s List?
How do I change my major or add a minor?
How do I register each semester?
What should I do if I’m failing a course?
Will I be automatically withdrawn from a course if I stop attending the class?
May I take courses at another institution?
How do I identify my advisor and when should we meet?
The most up-to-date advisor information is located using the MyXU web portal. Click on the Student Services tab and then click on Student Information.
You should meet with your academic advisor at least once each semester in order to select the courses which you will take during the following semester. However, academic advisors are available to meet whenever you feel it necessary to schedule an appointment.
Can my advisor and/or professor get me into a closed course?
No, only department chairs manage enrollment for their disciplines. You must see the department chair to get in a closed section of a course.
When may I register for Spring 2013 classes?
Beginning at Priority Registration, November 5 - 9, 2012.
When is the last day I can add or register for a course(s)?
Permitted through the seventh calendar day of the Fall and Spring semesters.
When is the last day I can withdraw from a course?
Monday, November 19 is the last day for undergraduates to withdraw from Fall 2012 full term courses.
When is the deadline for submitting an application to graduate?
For May 2013 graduation - January 11, 2013. The Graduation Application is available on the forms section of the Office of the Registrar's website.
How do I get on the Dean’s List?
In any term, undergraduate students who complete at least six credit hours for letter grades (A, B, C, D, F, VF, I, U) with a grade point average of at least 3.500 are placed on the Dean’s List for that term.
How do I change my major or add a minor?
Depending on the college of the major/minor, use the procedure in the table below. On the left side, locate the college of your current major. Then, on the top row, locate the college of your new major. Follow the directions provided.
| CAS | CSSHE | WCB |
|
| CAS |
Obtain the Change of Major form from Dr. Jim Snodgrass, the Associate Dean of the College of Arts and Sciences (Alter Hall 124). Take the form to the appropriate department for chair's signature. Return signed form to the office of Dr. Snodgrass. | Obtain the Change of Major form from Dr. Jim Snodgrass, the Associate Dean of the College of Arts and Sciences (Alter Hall 124). Take the form to the appropriate department for chair's signature. The form with all appropriate signatures should be delivered to the office of Dr. Mark Meyers, Dean of the College of Social Sciences, Health & Education, Hailstones 201. | Obtain the Change of Major form from Dr. Jim Snodgrass, the Associate Dean of the College of Arts and Sciences (Alter Hall 124). Take the form to Ms. Cindy Stockwell, Assistant Dean, Undergraduate Programs for the Williams College of Business (120, Smith Hall). |
| CSSHE | Obtain the Change of Major form from Dr. Jim Snodgrass, the Associate Dean of the College of Arts and Sciences (Alter Hall 124). Further instructions will be provided when the form is obtained. | Consult with the new department and have the Change of Major form signed by the department chair. The form with all appropriate signatures should be delivered to the office of Dr. Mark Meyers, Dean of the College of Social Sciences, Health & Education, Hailstones 201. | Obtain the Change of Major form from Ms. Cindy Stockwell, Assistant Dean, Undergraduate Programs for the Williams College of Business (120, Smith Hall). Further instructions will be provided when the form is obtained. |
| WCB | Obtain the Change of Major form from Ms. Cindy Stockwell, Assistant Dean, Undergraduate Programs for the Williams College of Business (120, Smtih Hall). Take the form to the appropriate department for chair's signature. Deliver the signed form to the office of Dr. Jim Snodgrass, the Associate Dean of the College of Arts and Sciences (Alter Hall 124). | Obtain the Change of Major form from Ms. Cindy Stockwell, Assistant Dean, Undergraduate Programs for the Williams College of Business (120, Smith Hall). Take the form to the appropriate department for chair's signature. The form with all appropriate signatures should be delivered to the office of Dr. Mark Meyers, Dean of the College of Social Sciences, Health & Education, Hailstones 201. | Obtain the Change of Major form from Ms. Cindy Stockwell, Assistant Dean, Undergraduate Programs for the Williams College of Business (120, Smith Hall). Further instructions will be provided when the form is obtained. |
How do I register each semester?
Make an appointment to meet with your academic advisor to select, discuss and approve courses for the current semester. Call the advisor’s office or use the sign-up sheets available in many advisor’s offices or posted on their doors.
Search the online "Schedule of Classes" and obtain an official Registration Form in the Registrar’s Office. You may also use the online Class Schedule Search and obtain the form from the Registrar's website. Take the registration form when you go to see your academic advisor; advisors will review course selections, sign the registration form and retain the gold copy. To determine the time the registrar will process your registration form, check your registration appointment time on the Self-Service Access channel on the Student Services tab of your MyXU portal and follow the menu options. Registration can be done either in person or online. Students cannot register before their designated time slot.
What should I do if I’m failing a course?
Assess why you are failing the course, talk to the professor; check the list "Tutoring Programs" which is available each semester in the Learning Assistance Center.
Will I be automatically withdrawn from a course if I stop attending the class?
No, if you do not plan to continue in a course, you must drop the course yourself before the drop deadline in any semester.
May I take courses at another institution?
You have two options for taking courses at institutions other than Xavier:
Consortium Courses - Courses not available at Xavier may be taken through the Greater Cincinnati Consortium of Colleges and Universities. For courses taken through the consortium, both the credit and the grade earned are recorded on the student’s Xavier record and the quality points are computed into the student’s Xavier grade point average. For a list of the consortium schools, consult the current university catalog. The student must be at least half-time, and must bring written approval for consortium enrollment from the dean of his/her college to the Office of the Registrar. Consortium courses may not be taken in the last 30 hours at Xavier unless approved by a college dean.
Non-Consortium Courses - Students desiring to take courses at an accredited non-consortium university must receive prior approval from their respective dean. Normally, no more than 15 hours may be taken at another institution and applied toward a degree after a student has matriculated at Xavier. The student usually must present a catalog with a description of the desired course. Courses from these institutions are treated as transfer credit. Credit is granted provided a passing grade of "C" or better was earned. The grade is not placed on the student’s Xavier record, nor is it computed into the student’s Xavier grade point average.
NOTE: This information is intended as a rough guide only. For more details, special cases or unusual circumstances, consult an academic advisor or the associate dean of the Colleges of Arts and Sciences, Dean of the College of Social Sciences, Health, and Education, and/or the director of Undergraduate Programs, Williams College of Business.